How to make the most of a business meeting

First published: 12-12-2014

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Many of us will be familiar with attending meetings in the workplace; a significant an important part of any business. However, many of these often tend to be unnecessary and or unproductive! Here at Watch Shop, we understand how frustrating this can be. To solve the problem, we've put together the following list of tips that should help you to make the most of a business meeting.

Devise an agenda


The person leading the meeting would be wise to draw up a brief or action plan and distribute it well in advance. This will give fellow participants the chance to prepare thoroughly, whilst also establishing a logical structure for the meeting.

Set a realistic time frame


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Meetings that last for an inordinate length of time can cause participants to lose concentration, while those which are too short restrict the amount of material that can be covered. It's therefore important to allow a realistic amount of time. Devising an agenda will make it easier to gauge how much time will be require. The individual leading the meeting should try their best to stick to the time allocated for the meeting.

Top Tip:


Why not set an alarm on your watch to remind attendees to draw the meeting to a close.

Plan and prepare


Using the agenda as a basis, make a note of the key points that you intend to put forward during the meeting. Not only will this serve as a reminder of the issues you want to raise, it will also ensure that you avoid going off on a tangent and talking about issues that are unrelated to the meeting, or even work in general, for that matter.

Take notes


Once the meeting is underway, try to jot down as many notes as possible. These are guaranteed to come in handy, whether you are planning to include them in a future presentation, or simply to report back to colleagues who weren't in the meeting.

Top Tip:


Circulate these amongst those who attended the meeting and ask them to add in their own comments so that the end result is as complete as possible. Rather than waiting a week to do this, when many will have forgotten what this meeting was about, try to organise this as soon as possible after the meeting has finished.

Avoid distractions


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In order for meetings to be as productive as possible, it's vital to ensure that all unnecessary distractions are left outside of the room. And yes, that means mobile phones. By using your mobile during a meeting, be it to send a text, email or make a phone call, you're not giving your full attention, while it gives off the impression that you are disinterested in what is being discussed.

Gather feedback


Gathering feedback afterwards is highly recommended. Not only will you be able to find out whether the participants are satisfied with the outcomes of the meeting, the feedback will also give a clear indication of what can be improved upon in future.

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